This page addresses some frequently-asked questions regarding submission forms and supporting letters.
You might also be interested in Guides to The Submission Process, outlining how forms flow through the system and the various roles involved in reviewing them, or Understanding SENA, which describes the rules for what may be registered.
Obtaining Submission Forms
Each kingdom has its own specific set of heraldry submission forms, although they are all made from the same template.
You can find your kingdom’s submission forms on your kingdom’s heraldic website, along with information on how to submit them and the fees.
It’s important to use the latest version of the forms available; submissions on old forms will be returned.
Filling Out Submission Forms
There are separate forms for names and for armory.
- How do I fill out the form for my name or household?
- How do I fill out the form for a device/arms or a badge?
Filling Out Forms for an SCA Branch
Procedures are slightly different if you are submitting on behalf of an SCA branch group.
- How do I fill out the form for a branch name, order name, or guild name?
- How do I write a petition for a branch name or arms?
Here is a sample form for such a petition:
- My branch wants to register a name and arms. How do we demonstrate support from the branch for these registrations?
You’ll want to have a Petition for Registration of Group Name and/or Device. Template: [DOC] [PDF]
About Supporting Letters
Some submissions require supporting letters or petitions.
These documents are based on the suggested standard form letters found in the Administrative Handbook. You can fill them in as is, or edit them as needed for your situation.
You will need to send in signed versions of the documents you use — either signed paper forms or an electronically-signed document. Per Admin Handbook IV.C.3, an email is admissible if a physical signature cannot be obtained and the sender in the email can be verified by a kingdom herald.
Letters for Submissions
Permission to Conflict or Claim Relationship:
- Someone wants to register a name that would conflict with mine because it’s too similar. I am willing to let them register their name. How do I let them do that?
You can write them a Letter of Permission to Conflict with Name. Template: [DOC] [PDF] - Someone wants to register a name that would conflict with mine because it makes an unmistakable claim that they’re related to me. I am willing to let them register their name. How do I let them do that?
You can write them a Letter of Permission to Claim Relationship. Template: [DOC] [PDF] - Someone wants to register a device or badge that would conflict with mine because it’s too similar. I am willing to let them register their armory. How do I let them do that?
You can write them a Letter of Permission to Conflict with Armory. Template: [DOC] [PDF]
Blanket Letters of Permission
- I don’t care if anybody else registers a name that would conflict with mine because it’s too similar. How can I let anyone register a name like that without having to ask me for permission each time?
You can write a Blanket Letter of Permission to Conflict with Name. Template: [DOC] [PDF] - I don’t mind if anyone else’s name appears to claim a relationship with me. How can I let anyone register a name like that without having to ask me for permission each time?
You’ll need to write a Letter of Blanket Permission to Claim Relationship. Template: [DOC] [PDF] - I don’t care if people register devices or badges that would conflict with mine because it’s too similar. How can I let anyone register a device or badge like that without having to ask me for permission each time?
You can write a Blanket Letter of Permission to Conflict with Armory. Template: [DOC] [PDF]
Existing Registration Allowance and Legal Name Allowance:
- How do I document that someone is related to me for the purposes of the Existing Registration Allowance?
One way is to include a copy of the legal document that shows the relationship (marriage license, birth certificate, etc.). Another common way is to write a Letter of Attesting to Legal Relationship. Template: [DOC] [PDF] - How do I document my minor child’s legal name for the purposes of the Legal Name Allowance?
One way is to include a copy of the legal document that shows the child’s name, such as a birth certificate. Another common way is to write a Letter of Attesting to Legal Relationship. Template: [DOC] [PDF]
Letters for Transfers
To transfer already-registered items from one person to another, each person needs to complete and sign a letter.
- How do I transfer a name, device, or badge to someone else?
You’ll need to write a Letter of Transfer (and the other person write a Letter of Acceptance of Transfer, below). Template: [DOC] [PDF] - How do I accept a transfer of a name, device, or badge from someone else?
You’ll need to write a Letter of Acceptance of Transfer (and the other person write a Letter of Transfer, above). Template: [DOC] [PDF]
Heraldic Wills
Heraldic Wills are documents that tell Laurel what to do with your items after you pass away. Like a regular will, there are many options. Here are templates for some of the most common. If you want to do something not covered by these templates, please contact your Principal Herald for assistance in drafting an acceptable Heraldic Will.
- Transfer all items to a single person: [DOC] [PDF]
- Transfer specific items to a single person: [DOC] [PDF]
- Transfer specific items to different people: [DOC] [PDF]
- Release all items: [DOC] [PDF]
- Release specific items: [DOC] [PDF]
- Transfer specific items to different people and release other specific items: [DOC] [PDF]